What are Creditors Meetings?

Creditors meetings give liquidators a way to:

• keep the company’s creditors up-to-date about the liquidation
• seek creditor approval/guidance on various matters (or as required by law).

For a creditors’ voluntary liquidation, a creditors meeting needs to be convened within 11 days of the Company’s members appointing the liquidator. A liquidator may call additional meetings during the liquidation period:

• to update creditors on the progress of the liquidation
• to seek creditor approval of the liquidator’s remuneration
• for any other reason the liquidator reasonably requires (such as to seek creditor guidance or approval of certain matters).

For a court liquidation, the liquidator doesn’t need to call a creditors’ meeting unless:

• a matter requires creditor approval
• creditors pass a resolution requiring a creditors’ meeting to be called
• at least one-tenth (in value) of all creditors request the liquidator to do so in writing.

The chairperson of the meeting (usually the liquidator or one of their senior staff) must prepare minutes of the meeting and a record of those who were present at the meeting. They must then be lodged with the Australian Securities and Investments Commission (ASIC) within one month of the meeting.

Quorum at a creditors meeting

A quorum at a creditors meeting is constituted by at least two creditors entitled to vote, in person or via proxy. (A creditors meeting cannot be validly held without a quorum.)

If a quorum isn’t present within 30 minutes of the meeting start time, the meeting is automatically adjourned to either:

• the same day, time and place the following week
• a day appointed by the chairperson (subject to notice requirements).

Voting at a creditors meeting

To vote at creditors meeting, a creditor must lodge details of their debt or claim with the liquidator. Creditors will then be given a Proof of Debt Form to complete and return before the meeting. Creditors may appoint a proxy to attend and vote at a meeting on their behalf, who can vote generally or as instructed by the creditor.

Voting on resolutions at a creditors meeting is initially taken on the creditor’s voice in favour or against. However, a creditor holding more than 10% (in value) of all votes can request a poll (a written ballot of voting). A resolution is then passed if a majority of number and value vote in favour of the resolution.

If there’s a deadlock, the chairperson is entitled to cast the deciding vote. In casting the vote, the chairperson must explain why they voted in a particular way.

Committee of inspection

In both types of liquidation, the liquidator may ask the creditors if they want to appoint a committee of inspection and, if they do, who will represent them on the committee.

A committee of inspection:

• helps the liquidator
• approves fees
• approves some of the liquidator’s powers (in limited circumstances) on behalf of all the creditors.

Committee meetings can be arranged at short notice, which lets the liquidator quickly obtain the committee’s views on urgent matters. (Shareholders can also be members of the committee.) A committee of inspection can only act (i.e. make decisions) in a meeting if a majority of its members attend. It then acts on matters supported by the majority.

A liquidator must consider any directions given by the committee, but isn’t bound to follow them. Minutes of the meetings must be prepared and lodged with ASIC within one month of the meeting. Get in touch with us to arrange a confidential consultation.

For more information on Company Liquidation, check out our Company Liquidation page here.